Easy time tracking for accountants and bookkeepers

Whether you’re tracking client work or internal hours, Koho PSA gives accounting and bookkeeping teams flexible tools for logging and invoicing work hours. Simple to use and fully connected with all other processes.

Book a demo See service packages

Time tracking and task management designed for the real flow of work

Accurate time tracking is more than just admin – it’s essential for compliance. Koho brings together all the key components: easy time entries that you can automatically convert into invoices, structured recurring work, and real-time insight. You can even track client work and internal hours separately.

Each part supports the next, so nothing gets lost, missed, or delayed.

Track work hours easily and accurately

Track employee hours and flexitime with ease while staying compliant with legal requirements. Koho PSA offers eight different ways to log time, from traditional timesheets to calendar import and live timers. Entries can be made on the go using a smartphone, so no hours go unrecorded.

Take your workflows to the next level

Koho PSA’s work orders turn recurring client tasks into structured, trackable workflows. Each client-specific task has a clear assignee, deadline, and direct billing setup. You and your team team always know what’s scheduled, what’s in progress, and what’s ready to invoice.

Read about recurring tasks

Automate invoicing

Koho PSA collects billing data automatically from approved time entries and matches them to the terms agreed with the client. In just a couple of clicks, you can generate accurate, contract-compliant invoices without manual edits or delays. With Koho PSA, you can do your company’s invoicing in minutes.

Read about invoicing

Monitor performance

Stay on top of how time is spent and how it translates into revenue. Koho PSA gives you real-time visibility into billable hours, average invoicing per client, and how efficiently recurring work is being delivered. It’s everything you need to understand workload, profitability, and cash flow at a glance.

Read about reporting

“[Separating the tracking of internal and client work] was actually the most important feature we wanted, because it came up in connection with monitoring working hours and occupational safety inspections. It had to be possible to monitor actual working hours separately from client work, and we set out to solve this problem. The problem was solved splendidly with the help of Koho PSA.”

– Kimmo Martikainen, M&A Director, RAN Group

Read the whole reference story

Work-time tracking — your way

Koho PSA includes two distinct time clocks: one for tracking client work, the other for tracking employee hours. You can use them separately or together, depending on your processes. This combined with eight versatile and easy methods for making entries, your team can track time in the way that’s most natural (and most accurate).

Time tracking with a timecard

With the timecard, you can choose your default tasks and start tracking with just one click. You can change tasks easily and add comments if necessary. Time tracking has never been this easy!

Time entries with a timesheet

The timesheet is a straightforward and fast way to make work-time entries for different tasks. All you need is to enter the hours into a chart.

Manual +Session -entry

With the +Session button, you can manually input hours to a single task. You can also use this to make entries retroactively.

Client task entries with the search-function

Search for a specific customer and task, and mark the completed hours directly on the tasks dedicated for your customer.

Time entries with Koho PSA’s calendar

Mark down work entries directly into your calendar for a specific timeframe. You can also do calendar entries for multiple days at once.

Work-time entries with calendar import

Koho PSA can be directly integrated with your Office 365 or Google-calendar, which allows importing entries as work time in Koho PSA.

Time tracking with Quick add

Quick add is a convenient way to quickly start tracking time when, for example, your phone is ringing. You can later set the entry for the right customer and task.

Recurring task tracking

Create client work and meetings in advance: work orders allow you to mark down recurring tasks beforehand. Track your progress, mark completed work done and put it on an invoice.

See for yourself – book a demo

Purpose-built time tracking for accounting workflows

Koho’s work orders are designed for the recurring, time-sensitive tasks accounting firms handle every day, from payroll and VAT filings to month-end closings and advisory tasks. As your team works through each task or subtask, time is tracked directly into the right work entity. This means less manual entry, more accurate invoicing, and a full audit trail of what was done, when, and for which client.

These deeply integrated workflows simply don’t exist in other systems — and they’re exactly what makes Koho PSA such a powerful fit for accounting firms that want clarity, control, and confidence in their day-to-day operations.